Systematisation is a great way to grow your business and ensure sustainable growth. Systematising your company’s processes will give everyone a clear idea of what they need to be doing and allows them to step out of management and tactical positions and produce real results while holding themselves accountable. But this requires a system that enables you to write down the rules for your company, so that routine tasks are taken care of themselves which allows you to focus on the work that is important most. This is the reason for an organizational management system.
A company’s management system is designed to create a set policies along with procedures and guidelines which ensure that all functions of an enterprise are carried out in accordance with best practice. These systems are designed to meet different corporate goals, which include improving operational efficiency and financial success. They also seek check that to improve customer relations in terms of product quality, worker safety and environmental performance.
These are typically based on the PDCA cycle and involve the creation of processes that document, analyze and implement improvements to existing processes in a planned manner. Some of these processes are designed to meet certain requirements such as ISO 9001 quality management, ISO 14001 sustainability or ISO 27001 security of information.
A well-designed management system for a company should be user-friendly and accessible to all employees across the company. This could be in the form of a lightweight application that allows anyone edit and publish new quality documents or workflows or simply making a business flow map available via intranet. Whatever method is chosen it is vital that the system is easily updated so that it is always updated to reflect the current procedures of the business. This helps reduce the possibility of it becoming obsolete which is a common issue with more formalised manuals or software applications that require specialist skills to maintain.
